Tomczak’s adviser, Tara Behrend, associate professor of I-O psychology at George Washington University and an expert on privacy and ethical implications of workplace monitoring, said that not all surveillance … (20) This Policy is formal notice to Employees that the University does the following in accordance with this Policy: Tracking Monitoring - the University does not Monitor or track the location or movement of individual Employees. fuel cards issued for University-owned vehicles; and Top of PageSection 2 - Definitions These are continually Monitored and may be accessed and provided to the University for administrative purposes; camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on premises or in any other place; where otherwise required or authorised by law to do so (for example, if the University is required to comply with a search warrant or subpoena); For the avoidance of doubt words or terms used in this Policy have the same meanings given to them in the Act. the request is for a purpose specified in clause (13); if the request is for a purpose specified in clause 13(b): there is no less intrusive alternative, reasonably available, in the circumstances, including, but not limited to, any need for urgency; the proposed method and length of Surveillance or access to information and records is reasonable and appropriate in the circumstances; and, reasonable precautions will be taken to ensure the integrity and security of data, including compliance with the University's. (17) Requests to authorise Surveillance that go beyond Monitoring, or to authorise access to Surveillance Information or Surveillance Records by persons other than those listed in clause (16), may only be made by one or more of the following persons and only for a purpose specified in clause (13): Application and Compliance Organizations engage in employee monitoring for different reasons such as to track … in the case of Monitoring by cameras, by means of physical signage at the entrances to or within campus grounds; by obtaining a signed acknowledgement when an employee commences employment; by means of regular (usually every six months) reminder notifications to all Employees by the Vice-President, People and Advancement; by means of an online notice referring to this and other relevant policies when an employee activates their University account for the first time; for new methods of Monitoring, specific written notice to all Employees (which may be given by email) at least 14 days before that routine Monitoring commences. As a member, you'll also get unlimited access to over 83,000 lessons in math, English, science, history, and more. Part A - Authorisation Workplace surveillance is happening now, and it’s happening a lot. (18) Only the Vice-Chancellor and President can approve a request on advice from the University Secretary and General Counsel. Whether for productivity or for security reasons, an employer can protect its economic … Mobile Telephony and Communication Devices Policy; (5) The University may take disciplinary action, up to and including termination of employment, for any breach of this Policy. It also regulates the surveillance of internet access by employees and prohibits the blocking of emails. Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; Employees (including those in Campus Safety and Security) whose normal duties include review of camera footage and of building access (including use of building access devices); or. Employee monitoring is the use of various methods of workplace surveillance to gather information about the activities and locations of staff members. This lesson provides information about the types of workplace monitoring. blocking emails or internet access of an employee except as permitted under the Act and University policies, including Part C of this Policy. reasonable precautions will be taken to ensure the integrity and security of data, including compliance with the University's Privacy Policy and Privacy Management Plan. 3 Lockwood: Workplace Monitoring and Surveillance: The British Context 208 action constituted a breach of the implied duty of mutual trust and confidence.21 Furthermore, if an … This includes logging access at specified wired and wireless data points; emails sent or received using University email accounts or through University servers, storage volumes, download volumes, browsing or downloading history on IT Resources; and. Section 1 - Purpose and Context Employees who are specifically authorised under this Part A to conduct Surveillance or to access Surveillance Information or Surveillance Records. Courts and adjudicators have recognized that employers have a legitimate interest in monitoring the workplace. (1) The purpose of this Policy is to describe the circumstances in which the University conducts Surveillance of its Employees. Feedback Monitoring and surveillance in the workplace Last updated July 2020 2 Without a doubt, there is increased use of surveillance, tracking of activity and automation at work, often without a clear and … whether it will be for a specified limited period or ongoing. Surveillance of Employees using work Surveillance devices when Employees are not at work, except as permitted under the Act and this Policy; and (14) Part 4 of the Act prohibits covert surveillance (which is Surveillance other than that requiring notification in accordance with Part B below) by an employer without a covert surveillance authority issued under that Act. (6) This Policy should be read in conjunction with relevant University policies, including: (7) The Act does not separately distinguish between the terms "Surveillance" and "Monitoring", and the term "Monitoring" is defined separately in this Policy to provide clarity. if the request is for a purpose specified in clause 13(b): 8 December 2020 Covid has seen the rapid growth in digital technologies at work. (4) This Policy applies to all current Employees, contractors, consultants and University controlled entities who have access to any University premises, equipment, or systems, including IT Resources and Networks. These laws are intended to guide employers while also protecting employee’s rights. for the legitimate business activities or functions of the University, including internal inquiries and investigations of alleged unlawful activities or activities that are alleged to be in breach of any University rule, policy or code of conduct or in breach of a person's duties to the University as its Employee; the type of Surveillance or new form of Monitoring to be carried out; Computer Monitoring - the University conducts ongoing Monitoring of the following: the request is for a purpose specified in clause (13); wired and wireless data point connections installed in University buildings. image copyright Gartner image caption Gartner's Brian Kropp says bad communication can scupper monitoring … These specifically include: a Dean; Section 1 - Purpose and ContextPurposeApplication and ComplianceSection 2 - DefinitionsSection 3 - Policy StatementSurveillance Consisting of MonitoringSurveillance and Surveillance Information and RecordsProhibited SurveillanceSection 4 - Surveillance ProceduresPart A - AuthorisationPart B - Notice RequirementsPart C - Blocking of Email or Internet UseSection 5 - Guidelines The purpose of the Workplace Surveillance Policy is to ensure that a transparent environment exists within (company) with regard to surveillance and that … Tracking non-work-related activities and information, such as health data, may challenge … Email Policy; it creates, accesses, uses and discloses information or records in relation to Surveillance, including as part of Monitoring. "Policy" means this Workplace Surveillance Policy and includes any Schedules or attachments; movements within a Workplace; Be specific and precise when discussing workplace policy on privacy and employee monitoring. (22) For Surveillance approved under Part A, the University must send a written notice to an individual employee (which may be given by email) before that Surveillance commences. the proposed method and length of Surveillance or access to information and records is reasonable and appropriate in the circumstances; and Workplace monitoring is not a new thing, even though how companies monitor employees has changed drastically along with technological advancements. "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. access (including logons) to, and all activity on, the IT Resources including computer hard drives and servers, and any files stored on IT Resources; This includes logging access at specified wired and wireless data points; There are a number of tools that can be used … there is no less intrusive alternative, reasonably available, in the circumstances, including, but not limited to, any need for urgency; These cameras (including any casings) are not covered or hidden, and Monitor activities on an ongoing and continuous basis; Computer Monitoring - the University conducts ongoing Monitoring of the following: University email accounts, and emails sent or received using a University email account or a University server; internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and. (27) Nil. Monitoring emails and internet use Information that your employer must give you Your employer should give you their policy on email and internet use in the workplace, which should include the use of social … Top of PageSection 3 - Policy Statement WORKPLACE SECURITY Oberon Council has several … A 2018 survey by the TUC of more than 2,000 people found attitudes to workplace surveillance depended on its nature. However, it is still a form of "Surveillance" as defined in the Act. "Malicious Content" means content of a profane or inappropriate manner including, but not limited to: disclosure to a member or officer of a law enforcement agency for use in connection with the detection, investigation or prosecution of an offence; (5) The University may take disciplinary action, up to and including termination of employment, for any breach of this Policy. Explainer: Workplace Monitoring & Surveillance 2 Data & Society Research Institute www.datasociety.net shifts tools. the integrity, security and service delivery of its systems and Networks; and "Surveillance" of an Employee means surveillance of an Employee by any of the following means: violent content; Learn more about electronic employee monitoring … "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; Workplace monitoring is conceptualized to be part of the security management glossaries that are implemented and executed by the company management. The employee is aware of and understands the policy. Monitoring in the workplace … If employers monitor workers by collecting or using information the Data Protection Act will apply. if the University intends to prevent delivery of an email, the University gives the employee notice (which can be by email) that delivery of the email will be blocked. Computer surveillance … disclosure to a member or officer of a law enforcement agency for use in connection with the detection, investigation or prosecution of an offence; where otherwise required or authorised by law to do so (for example, if the University is required to comply with a search warrant or subpoena); where the University considers this is reasonably necessary to avert a serious and imminent threat of: damage to property (including disruption to the University's business, systems or operations). IT Acceptable Use of Resources Policy; However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. the email is or contains a commercial electronic message, as defined in the Spam Act 2003 (Cth); a Vice-President; Rated 5 / 5 based on 69511 … the Senior Deputy Vice-Chancellor; it conducts Surveillance in the form of Monitoring in the Workplace; where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and. For the avoidance of doubt words or terms used in this Policy have the same meanings given to them in the Act. Top of PageSection 4 - Surveillance Procedures Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; (23) A notice under clause (21) e. or (22) must be given or authorised by either the Chief Information and Digital Officer or the University Secretary and General Counsel, and must specify: (24) Written notice to an employee under clause (22) will not be provided: (25) The Act prohibits the University from blocking an employee from accessing the internet or sending or receiving emails unless: (26) The University is not required to give notice under clause (25)b if: Copyright © 2003-2017 Western Sydney University - ABN 53 014 069 881 - CRICOS Provider No: 00917k contact | disclaimer & privacy. for legitimate purposes related to the employment of Employees; for the legitimate business activities or functions of the University, including internal inquiries and investigations of alleged unlawful activities or activities that are alleged to be in breach of any University rule, policy or code of conduct or in breach of a person's duties to the University as its Employee; for use or disclosure in any legal proceedings (including an inquiry by the. tracking surveillance, which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as a global positioning system tracking device); Since the employer owns the computer network and the terminals, he or she is free to use … in the case of Monitoring by cameras, by means of physical signage at the entrances to or within campus grounds; This is the current version of this document. Code of Conduct; blocking emails or internet access of an employee except as permitted under the Act and University policies, including Part C of this Policy. (9) The University carries out Surveillance in the form of Monitoring to ensure: (10) In the course of carrying out Monitoring, the University collects, creates and stores records and information (including logs, images, backups, and archives) using any one or more of the following methods: (11) In carrying out Monitoring, the University records and stores information and creates records (including reports) in relation to the following that are Surveillance Information and Surveillance Records for the purposes of the Act: (12) The University may from time to time: (13) The University may use or disclose Surveillance Information or Surveillance Records for purposes authorised under the Act and in accordance with the procedures set out in Section 4 of this Policy. (6) This Policy should be read in conjunction with relevant University policies, including: Policy 2124 - Workplace Security & Monitoring, Workplace Surveillance and the Use of Surveillance Cameras and Mobile Devices 2 3. GUIDELINES i. This is the current version of this document. (9) The University carries out Surveillance in the form of Monitoring to ensure: It also includes routine review of that information or those records to ensure the integrity, security and service delivery of the University's systems, including IT Resources and Networks. However, it is still a form of "Surveillance" as defined in the Act. Computer surveillance in the workplace is the use of computers to monitor activity in a workplace. when it will start; The Act restricts computer surveillance by employers including monitoring or recording of information accessed and sent. However, it does provide and make available for use by Employees equipment and devices that have functionality to monitor and record their geographical location or movement, for example: access to secure University facilities (buildings and locations within buildings); Information collected through monitoring should be kept secure. Electronic monitoring and surveillance (EMS) practices provide new challenges in the workplace. connection of devices (whether or not owned by the University) to IT Resources and the Network. internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and Electronic surveillance in the workplace is a major threat to your right to privacy. Surveillance of Employees in a change room, toilet facility or shower or other bathing facility in the Workplace; Telephone Monitoring - the University Monitors the input and output of telephone (both fixed line and mobile) devices provided by the University for use by Employees. (15) The University will not carry out and does not condone any of the following which are prohibited under the Act: (16) Employees are prohibited from conducting any form of Workplace Surveillance or from accessing Surveillance Records or Surveillance Information, except the following Employees who are only authorised for the purposes of performing their designated duties as Employees: (17) Requests to authorise Surveillance that go beyond Monitoring, or to authorise access to Surveillance Information or Surveillance Records by persons other than those listed in clause (16), may only be made by one or more of the following persons and only for a purpose specified in clause (13): (18) Only the Vice-Chancellor and President can approve a request on advice from the University Secretary and General Counsel. access to secure University facilities (buildings and locations within buildings); connection of devices (whether or not owned by the University) to IT Resources and the Network. Purpose. where there is a risk of disclosure of the identity, or exposure to reprisals, of a person who has made a public interest disclosure under the University's policy relating to public interest disclosures; where Surveillance information or records are aggregated in a format that does not identify specific individuals, including Employees, for example, for operational support reasons. To view historic versions, click the link in the document's navigation bar. Workplace Surveillance Policy 1 Purpose Technology improvements have made devices which fall within the statutory definition of surveillance devices commonplace. To view historic versions, click the link in the document's navigation bar. (11) In carrying out Monitoring, the University records and stores information and creates records (including reports) in relation to the following that are Surveillance Information and Surveillance Records for the purposes of the Act: "Policy" means this Workplace Surveillance Policy and includes any Schedules or attachments; "Surveillance" of an Employee means surveillance of an Employee by any of the following means: camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on premises or in any other place; computer surveillance which is surveillance by means of software or other equipment that monitors or records the information input or output, or other use, of a computer (including, but not limited to, the sending and receipt of emails and the accessing of internet websites); tracking surveillance, which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as a global positioning system tracking device); "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; "Surveillance Record" means a record or report of Surveillance Information; "University" means Western Sydney University; "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. There is no specific legislation regulating optical surveillance in Queensland, South Australia or Tasmania. Besides … Computer monitoring is a method of collecting performance data which employers obtain through digitalised employee monitoring. a Deputy Vice-Chancellor and Vice-President; the University Secretary and General Counsel; or. "Monitoring" is a form of Surveillance, and means the collection or storage of information, or the creation of records, in a routine and passive manner. the University Secretary and General Counsel; or (3) This Policy constitutes the provision of notice to Employees of the University's Workplace Surveillance under the Act. Telephone Monitoring - the University Monitors the input and output of telephone (both fixed line and mobile) devices provided by the University for use by Employees. racist content; and (15) The University will not carry out and does not condone any of the following which are prohibited under the Act: WORKPLACE SURVEILLANCE POLICY. where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and The Act … However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. where Surveillance information or records are aggregated in a format that does not identify specific individuals, including Employees, for example, for operational support reasons. (21) The University also provides notice to Employees about Surveillance (including Monitor… (3) This Policy constitutes the provision of notice to Employees of the University's Workplace Surveillance under the Act. the University regards the content of the website or email, including any attachment, as menacing, harassing or offensive, for example, pornographic, gambling or terrorist websites; (1) The purpose of this Policy is to describe the circumstances in which the University conducts Surveillance of its Employees. Surveillance and Surveillance Information and Records, Part C - Blocking of Email or Internet Use, Mobile Telephony and Communication Devices Policy, Whistleblowing (Reporting Corruption and Other Wrongdoing) Policy, Independent Commission Against Corruption. it conducts Surveillance in the form of Monitoring in the Workplace; damage to property (including disruption to the University's business, systems or operations). by obtaining a signed acknowledgement when an employee commences employment; sexual content; This report covers what workplace surveillance is, where it’s happening, how much it’s happening and who’s most affected by … (19) For the avoidance of doubt, Surveillance requests made under clause (17) will only be approved if the Vice-Chancellor and President is reasonably satisfied that: (20) This Policy is formal notice to Employees that the University does the following in accordance with this Policy: (21) The University also provides notice to Employees about Surveillance (including Monitoring) in other formats as follows: (22) For Surveillance approved under Part A, the University must send a written notice to an individual employee (which may be given by email) before that Surveillance commences. These cameras (including any casings) are not covered or hidden, and Monitor activities on an ongoing and continuous basis; the health, safety and welfare of University Employees, students and visitors, for example, by installing fixed cameras throughout University campuses; the content or attachments of the email would or might result in unauthorised interference with, damage to or operations of an IT Resource (including any program run or data stored on any IT Resource); the sender of the email has been identified as having previously sent malicious content to the organisation; the University is not aware (and cannot reasonably be expected to be aware) of whether an employee has sent that email or of the identity of the employee who has sent that email. (24) Written notice to an employee under clause (22) will not be provided: Monitoring and surveillance in the workplace involves any form of observation or supervision of workers. defamatory content; by means of regular (usually every six months) reminder notifications to all Employees by the Vice-President, People and Advancement; by means of an online notice referring to this and other relevant policies when an employee activates their University account for the first time; access, use or disclose information or records obtained in the course of Monitoring for Surveillance in relation to individual Employees. "Network" means network hardware and the services operating on the hardware or utilising the hardware to perform tasks, whether wired or wireless. the sender of the email has been identified as having previously sent malicious content to the organisation; In advance ; and 2 from the University 's workplace Surveillance to information... 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